AODD Pump Vendor Proposal Review Checklist

Checklist Overview

This checklist provides a systematic approach to reviewing AODD pump vendor proposals. Use Y (Yes), N (No), or ? (Need clarification) for each item.

Section A: Performance Data

A1. Flow and Pressure

A2. Air Consumption

A3. Performance Curves

A4. Operating Limits

Section B: Materials of Construction

B1. Housing Material

B2. Diaphragm Material

B3. Ball and Seat Materials

B4. Elastomers and O-rings

Section C: Dimensional Data

C1. Drawings

C2. Connections

C3. Weight

Section D: Certifications

D1. General Certifications

D2. Hazardous Area (If Required)

D3. Food/Pharma (If Required)

Section E: Documentation

E1. Technical Documents

E2. Commercial Documents

E3. Deviations

Section F: Spare Parts and Support

F1. Spare Parts

F2. Support

Section G: Vendor Qualifications

G1. Experience

Summary Checklist

Mandatory Items (Must Pass)

□ A1.3 - Flow meets requirement (±10%)
□ A1.5 - Pressure meets requirement (+20% margin)
□ A3.1 - Performance curve provided
□ B2.1 - Diaphragm material specified
□ B2.2 - Diaphragm chemical compatibility confirmed
□ D2.1 - ATEX certification (if hazardous area)
□ E1.1 - Pump datasheet complete
□ E3.3 - No critical deviations

Important Items (Should Pass)

□ A2.1 - Air consumption stated
□ A4.2 - Temperature covers operating range
□ B1.2 - Housing material compatible
□ C1.1 - GA drawing provided
□ E2.3 - Delivery schedule stated
□ F1.1 - Spare parts list provided

Desirable Items (Nice to Have)

□ A3.4 - Air consumption curve provided
□ F2.1 - Local service support
□ G1.2 - References provided

Evaluation Summary Form

=== AODD PUMP PROPOSAL REVIEW SUMMARY ===

Vendor: _______________
Date Reviewed: _______________
Reviewed by: _______________

SECTION SCORES:
A. Performance Data:    ___/10 mandatory items
B. Materials:           ___/8 items
C. Dimensional:         ___/7 items
D. Certifications:      ___/___ items (as applicable)
E. Documentation:       ___/9 items
F. Spare Parts/Support: ___/6 items
G. Vendor Qualification: ___/3 items

OVERALL ASSESSMENT:
□ Acceptable - proceed with evaluation
□ Conditional - clarifications required
□ Unacceptable - critical items missing

CRITICAL ISSUES:
1. _______________
2. _______________
3. _______________

CLARIFICATIONS NEEDED:
1. _______________
2. _______________
3. _______________

RECOMMENDATION:
□ Include in final evaluation
□ Request clarification first
□ Reject proposal

Signature: _______________
Date: _______________

Quick Reference - Critical Checks

Must-Have Before Evaluation

Common Missing Items